Consignment Timeline
Below is an overview of the process for ordering, implementing, and closing an Affiliate Consignment. Canadian Affiliates should consult our guidelines for Canadian consignments.
| Before the Event | | No later than 6 weeks prior to the event. Requests received later than this risk not being filled. | Consignment Request and Agreement Form* is received at NCTM Headquarters. | | Within 7 days of receipt of request | NCTM verifies that the Affiliate is In Good Standing and has met all previous consignment obligations. Any problems are communicated to the Affiliate Consignment Coordinator. | | No less than 4 weeks prior to the event | Once eligibility is verified, the Affiliate Consignment Coordinator receives an initial list of products from NCTM to review for possible changes. | | 3 weeks prior to the event | Requests for changes are received from the Affiliate Consignment Coordinator and reviewed at NCTM. All allowable changes are made to the order, and the order is then processed for shipment. | | Approximately 3 weeks prior to the event | Shipment is sent via UPS Ground.
| | Approximately 3 weeks prior to the event | Coordinator Kit is sent to the Consignment Coordinator. Kit includes revised inventory sheets, Special Order Billing Form* , Special Order Billing and Shipping Form*, Consignment Sales Report Form* , and instructions for on-site operation and event closing. | | As soon after shipment arrival as possible. Larger orders may need to wait to do this inventory until they are on-site for the event (see note at right). | Affiliate Consignment Coordinator completes inventory of shipment and faxes the inventory sheets before the start of the event. Note: The fax will allow us to have a time and date stamp on the inventory records for auditing purposes.
If inventory is completed and communicated to NCTM within two weeks of the event, NCTM may be able to send any materials that may be missing.
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| After the Event | | Within 2 days after the event | An inventory count of the products being returned and the Consignment Sales Report Form* are to be mailed to NCTM Headquarters. (A self-addressed stamped envelope will be provided.) | | Within 14 days after the event | Unsold products are due to NCTM Headquarters. | | 14 days after the event | If products, inventory, and sales report have not been returned, the Affiliate is billed for 70 percent of the products not returned, and an inventory of what products were returned is sent. | | 2-4 weeks after the event | If products, inventory, and sales report have not been returned, the Affiliate is billed for 70 percent of the products not returned, and an inventory of what products were returned is sent. | | Six weeks after the event | Affiliate payment is due. | | After six weeks | Affiliates are not eligible for any Affiliate Services until their account is settled. |
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