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2015 Regional Conference Proposal FAQs

Presentation Formats
Proposal Submission
Proposal Review Criteria 
Audio/Visual Equipment
Proposal Acceptance
Registration and Expenses 
Atlantic City, New Jersey
October 21-23, 2015
Minneapolis, Minnesota
November 11-13, 2015
Nashville, Tennessee
November 18-20, 2015

Presentation Formats

  Bursts  Gallery Workshop  Session 
Length  new30 minutes new 75 minutes 60 minutes
Presentation Format Presenters quickly convey information on a specific topic or idea Presenters engage participants in hands on activities using manipulatives Presenters convey information about multiple topics or broad ideas in lecture format
Submission Queues General Interest, PreK-2, 3-5, 6-8, 9-12, Preservice & Inservice, Higher Education, Research PreK-2, 3-5, 6-8, 9-12, Preservice & Inservice General Interest, PreK-2, 3-5, 6-8, 9-12, Preservice & Inservice, Higher Education, Research
Setup of Room Round tables with surrounding theater-style seating Round tables for hands-on activities with surrounding theater-style seating
Theater style and vary in size


What are grade bands? 

Grade bands are the secondary audience selections. Speakers may choose up to two (2) grade band audiences to appear in the program book. The primary grade band is the grade band in which the proposal will be submitted and reviewed, so speakers should take care to select the most appropriate grade band first. The following are the grade band audience options: 

  • PreK-2
  • Grades 3-5
  • Grades 6-8
  • Grades 9-12
  • Higher Education – university and college level issues and topics including both two-year and four-year institutions
  • Preservice and Inservice – content and techniques for providers of pre-service teacher education and professional development for practicing teachers, supervisors, specialists, coaches and mathematics educators 
  • General Interest – applicable to multiple grades and audiences. If General Interest is the grade band chosen, General Interest will be the only grade band listed in the program book. 

If General Interest is chosen, a second audience will not be listed. NCTM reserves the right to edit queue and grade band audience selection.


Proposal Submission

How many proposals may I submit? 

NCTM allows multiple submissions per lead speaker.

How do I submit a proposal? 

Use the electronic proposal form: Once completed, you will receive a confirmation email. Please keep this email for your records. If no email confirmation is received, pleases contact

When is the submission deadline? 

The submission deadline is midnight, Eastern Standard Time on September 30, 2014. Proposal received after this deadline will not be considered for the 2015 Regional Conferences & Expositions. 

Are there any restrictions in submitting a proposal? 

Restrictions due to NCTM policy include the following:

  • Proposal information cannot be changed once the proposal form has been submitted for review.
  • Speakers cannot be added or changed once the proposal form has been submitted for review.
  • There is a limit of two (2) co-speakers per proposal.
  • Selling or promoting products is not allowed in NCTM presentations. You may describe how materials, etc. are used in classrooms but your presentation focus cannot be on selling the product. If you wish to promote or sell a product at the NCTM 2015 Regional Conferences & Expositions, contact our sales team
  • Observe copyright and trademark rules. If you plan to use copyrighted or trademarked resources or songs, you must obtain appropriate permissions prior to submitting your proposal.

What should I consider when writing my title and description? 

  • Most attendees decide whether to attend a presentation by looking at the title and description in the Program Book. 
  • A description that is engaging and tells briefly and specifically what you plan to do during your presentation is most helpful to the Program Committee and the conference attendees.
  • There is a limit to the amount of information you may provide on your proposal form:
    • The Title is limited to 10 words.
    • The Description is limited to 350 characters, including spaces.
    • The Objectives are limited to 500 characters, including spaces.  
    • The Focus on Math is limited to 500 characters, including spaces.
  • You will be prompted to submit to a primary grade band (submission queue). This choice will ensure that your proposal is routed to the appropriate Program Committee members for review. 
  • The Program Book listing includes the title, description, presentation format, grade-level audience, speaker name, and professional affiliation of each speaker, email address of the lead speaker (optional) and day, time, and location. 
  • Do not use acronyms or all CAPS in your name, affiliations, address, title or description.  
  • NCTM reserves the right to edit presentation titles and descriptions. 


Proposal Review Criteria  

What criteria is used when rating proposals?  

All proposals are subjected to a rigorous peer review process conducted by a committee of volunteers. When the Program Committee reviews your proposal, they will consider the following: 

Title and description 

  • Do the title and description accurately describe the presentation? 
  • Is it clear what the attendees will learn from the presentation?
  • Do the title and description convey the core content that make the presentation appropriate for a mathematics education audience?


  • Is the focus of the presentation appropriate for the conference?
  • Is it clear what specific content will be addressed during the presentation?
  • Is the presentation’s content up to date?

Appropriate grade band 

  • Is the selected topic appropriate for the audience (grade band)?
  • Will attendees from the selected grade band audience benefit directly from the presentation?

Appropriate presentation type 

  • Is it clear how the presentation will be developed to communicate its core ideas?
  • For gallery workshops, is it clear how this presentation will actively engage attendees in interactive, hands-on activities? 

Appropriate topic  

  • Is the selected topic appropriate for the presentation?

Usefulness of what attendees will learn/do 

  • Will the knowledge gained in this presentation be useful to the attendee?
  • What tangible mathematics will this presentation showcase?

Interest of presentation 

  • How interested is the target audience in the topic/information presented?
  • How important is this topic to teaching/mathematics education community?

Prior speaking experience 

  • Is the prior speaking experience listed relevant to the proposal’s content?
  • Does the speaker have experience at the state (large groups), regional, or national level?

Commercial presentations 

  • Does the presentation center on the content and pedagogy related to the product and not act as a promotional demonstration of the product?
  • Is this presentation suited for the conference program and not an exhibitor workshop?


Audio/Visual Equipment

What audio visual equipment is available? 

NCTM provides only the audio/visual equipment listed on the proposal form. Only one A/V package may be chosen. Presentation rooms will be pre-set with one lavaliere microphone and screen. If you do not require sound, do not request audio. You will be responsible for providing a laptop. If you will be using a MAC, you must bring your own VGA adapter. Available packages are:

  • No Equipment (no equipment needed or provided)
  • One LCD projector (If using a MAC, bring your own VGA adapter)
  • One Overhead projector
  • One Overhead projector and One LCD projector (If using a MAC, bring your own VGA adapter)
  • One Document camera

Is Internet available in meeting rooms? 

NCTM does NOT provide internet in meeting rooms for presentation. Presentations relying on internet use should be altered or speakers need to order and purchase their own internet access. 

What if my presentation requires additional audio visual equipment? 

Speakers who require alternative audio visual equipment are responsible for ordering and purchasing it.


Proposal Acceptance

When will I know if my proposal is accepted? 

In February 2015 speakers will be notified by email of their proposals status. If you have not received notification by the end of February, check your spam filters and then contact  to verify the status of your proposal. NCTM only contacts lead speakers. It is the responsibility of the lead speaker to convey all information to their co-speakers.

What do I do if my proposal is accepted? 

  • Directions will be included in the notification email. If the lead speakers does not accept by the March 2015 deadline, the presentation will be removed from the program. 
  • Check the affiliation and contact information of both the lead and co-speakers. 

What if I need special accommodations for my presentation? 

Before submitting a proposal, be sure you are able to give your presentation at any time during the conference. We will make every effort to accommodate scheduling requests for religions reasons or special needs, as defined by the ADA, if they are communicated in advance on the speaker proposal form. 

What if I need to withdraw my proposal? 

Contact the Regional Conference Team at or (703)-620-9840 x2184 immediately.

How do I update my contact information? 

You may make changes to your proposal and information before the September 30, 2014, deadline. After the submission deadline, please send all contact information changes to Please keep all contact information up to date. It is your responsibility to keep your contact information up to date. Your presentation may be rejected if we are unable to contact you. 


Registration and Expenses

What are the lead speaker and co-speaker registration fees? 

The lead speaker for each presentation is automatically registered free of charge by NCTM. Co-speakers must register separately at the member/nonmember rate.

Am I reimbursed for my handouts? 

Gallery Workshop speakers are reimbursed for a maximum of $2.00 per participant based on the total capacity of the room. An expense form is available on the Speaker Home Page. Sessions and Bursts are not eligible for reimbursement. All lead speakers will have the opportunity to upload handouts to the online conference planner and conference app in Summer 2015.

Additional Questions? Contact: 

NCTM Regional Conference Coordinator 

Phone: (703) 620-9840, extension 2184
Fax: (703) 295-0956




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