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2014 Regional Conferences Speaker Proposal FAQs

Presentation Formats
Proposal Submission
Proposal Review Criteria 
Audio Visual Equipment
Proposal Acceptance
Registration and Expenses 
Indianapolis, Indiana
October 29-31, 2014
Richmond, Virginia
November 12-14, 2014
Houston, Texas
November 19-21, 2014

Presentation Formats

  Bursts  Gallery Workshop  Session 
Length  new30 minutes new 75 minutes 60 minutes
Presentation Format Presenters quickly convey information on a specific topic or idea Presenters engage participants in hands on activities using manipulatives  Presenters convey information about multiple topics or broad ideas in lecture format
Submission Queues General Interest, PreK-2, 3-5, 6-8, 9-12, Preservice & Inservice, Higher Education, Research PreK-2, 3-5, 6-8, 9-12, Preservice & Inservice General Interest, PreK-2, 3-5, 6-8, 9-12, Preservice & Inservice, Higher Education, Research
Setup of Room Round tables with surrounding theater-style seating Round tables for hands-on activities with surrounding theater-style seating
Theater style and vary in size


What are grade bands? 

Grade bands are secondary audience selections. Speakers may choose up to two (2) grade band audiences to appear in the program book. The primary grade band is the grade band in which the proposal will be submitted and reviewed, so speakers should take care to select the most appropriate grade band first. The following are the grade band audience options: 

  • PreK-2
  • Grades 3-5
  • Grades 6-8
  • Grades 9-12
  • Higher Education – university and college level issues and topics including both two-year and four-year institutions
  • Preservice and Inservice – content and techniques for providers of pre-service teacher education and professional development for practicing teachers, supervisors, specialists, coaches and mathematics educators 
  • General Interest – applicable to multiple grades and audiences. If General Interest is the grade band chosen, General Interest will be the only grade band listed in the program book. 

If General Interest is chosen, a second audience will not be listed. NCTM reserves the right to edit queue and grade band audience selection.


Proposal Submission

How many proposals may I submit? 

NCTM allows multiple submissions per lead speaker.

How do I submit a proposal? 

Use he electronic proposal form: Once completed, you will receive a confirmation email. Please keep this email for your records. If no email is received, please contact

When is the submission deadline? 

The submission deadline is midnight, Eastern Standard Time on September 30, 2013. After this deadline proposals will not be considered for the NCTM 2014 Regional Conferences & Expositions. 

Are there any restrictions in submitting a proposal? 

Restrictions due to NCTM policy include the following:

  • Proposal information cannot be changed once the proposal form has been submitted for review.
  • Speakers cannot be added or changed once the proposal form has been submitted for review.
  • There is a limit of two (2) co-speakers per proposal.
  • Selling or promoting products is not allowed in NCTM presentations. You may describe how materials, etc. are used in classrooms but your presentation focus cannot be on selling the product. If you wish to promote or sell a product at the NCTM 2014 Regional Conferences & Expositions, contact our Sales Department
  • Observe copyright and trademark rules. If you plan to use copyrighted or trademarked resources or songs, you must obtain appropriate permissions prior to submitting your proposal.

What should I consider when writing my title and description? 

  • A description that is engaging and tells briefly and specifically what you plan to do during your presentation is most helpful to the Program Committee and the conference attendees.
  • There is a limit to the amount of information you may provide on your proposal form:
    • The title is limited to 10 words.
    • The description is limited to 350 characters, including spaces.
    • The objectives and focus on math are limited to 500 characters, including spaces.  
  • You will be prompted to submit to a primary grade band (submission queue). This choice will ensure that your proposal is routed to the appropriate Program Committee members for review. 
  • The Program Book listing includes the title, description, presentation format, grade-level audience, name, and professional affiliation of each speaker, and day, time, and location. 
  • Do not use acronyms or all CAPS in your name, affiliations, address, title or description.  
  • NCTM reserves the right to edit presentation titles and descriptions. 


Proposal Review Criteria

Title and description 

  • Do the title and description accurately describe the presentation?
  • Is it clear what the attendees will learn from the presentation?
  • Do the title and description convey the core content that make the presentation appropriate for a mathematics education audience?


  • Is the focus of the presentation appropriate for the conference?
  • Is it clear what specific content will be addressed during the presentation?
  • Is the presentation’s content up to date?

Appropriate grade band 

  • Is the selected topic appropriate for the audience (grade band)?
  • Will attendees from the selected grade band audience benefit directly from the presentation?

Appropriate presentation type 

  • Is it clear how the presentation will be developed to communicate its core ideas?
  • For gallery workshops, is it clear how this presentation will actively engage attendees in interactive, hands-on activities? 

Appropriate topic  

  • Is the selected topic appropriate for the presentation?

Usefulness of what attendees will learn/do 

  • Will the knowledge gained in this presentation be useful to the attendee?
  • What tangible mathematics will this presentation showcase?

Interest of presentation 

  • How interested is the target audience in the topic/information presented?
  • How important is this topic to teaching/mathematics education community?

Prior speaking experience 

  • Is the prior speaking experience listed relevant to the proposal’s content?
  • Does the speaker have experience at the state (large groups), regional, or national level?

Commercial presentations 

  • Does the presentation center on the content and pedagogy related to the product and not act as a promotional demonstration of the product?
  • Is this presentation suited for the conference program and not an exhibitor workshop?


Audio Visual Equipment

What audio visual equipment is available? 

One of the audio visual packages on the proposal form may be selected. Presentation rooms will be pre-set with one lavaliere microphone for your use during the presentation. If you are requesting an LCD projector you will be responsible for providing your own laptop. If you will be using a MAC, you must bring your own adaptor. Available packages are:

  • No equipment (no equipment needed or provided)
  • LCD projector (MAC users must bring their own adaptor)
  • Overhead projector
  • Overhead projector and LCD projector (MAC users must bring their own adaptor)
  • Document camera

There will not be internet available in meeting rooms.  

What if my presentation requires additional audio visual equipment? 

Speakers who require alternative audio visual equipment or make requests after the proposal submission deadline are responsible for ordering and paying for it.


Proposal Acceptance

When will I know if my proposal is accepted? 

In February 2014 speakers will be notified by email of their proposals status. If you have not received notification by the end of February, please check your spam filters and then contact or (703)-620-9840 x2184 to verify the status of your proposal. 

What do I do if my proposal is accepted? 

  • Directions will be included in the acceptance email. If the lead speakers does not accept by the March 2014 deadline, your presentation will be excluded from the NCTM 2014 Regional Conferences & Expositions. 
  • Check the affiliation and contact information of both the lead and co-speakers. 

What if I need special accommodations for my presentation? 

We will make every effort to accommodate scheduling requests for religions reasons or special needs as defined by the ADA, if they are communicated in advance on the speaker proposal form. Before submitting a proposal please be sure you are able to present any time during the conference.

What if I need to withdraw my proposal? 

Contact the Regional Conference Team at or (703)-620-9840 x2184 immediately.

How do I update my contact information? 

You may make changes to your proposal and information before the September 30, 2013, deadline. After the submission deadline, please send all contact information changes to Please keep all contact information up to date. Your presentation may be rejected if we are unable to contact you. 


Registration and Expenses

What are the speaker and co-speaker registration fees? 

The lead speaker for each presentation is automatically registered free of charge by NCTM. Cospeakers must register separately at the member/nonmember rate.

Am I reimbursed for my handouts? 

Gallery Workshop speakers are reimbursed for a maximum of $2.00 per participant based on the total capacity of the room. An expense form is available on the Speaker Home Page. Sessions and Bursts are not eligible for reimbursement. All lead speakers will have the opportunity to upload handouts to the online conference planner and conference app in August 2014.

Additional Questions? Contact: 

NCTM Regional Conference Coordinator
Phone: (703) 620-9840 x2184
Fax: (703) 295-0956



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