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2014 Regional Conferences Speaker Information Page

Audio/Visual Equipment
Cancellations
Contact Information & Changes
Cospeakers 
Copyrighted Materials  

Gallery Workshops
Handouts
Hotel & Travel­
Location 
NCTM Logo 
Onsite Procedures
Proposal FAQs  

Presentation Tips  
Recordings 
Registration 
Reimbursement 
Room Set & Capacity
Student Participation 

Login to the Speaker's Corner

Click on the corresponding conference link to accept the invitation to speak.  

Use this link to upload handouts, and check your room assignment, requested audio/visual equipment, and presentation time.

Your username and password was included in the acceptance notification emailed in February. Under the title of your presentation, click "Speaker Confirmation and Speaker's Corner"
 

 

Audio/Visual & Internet 

Your presentation has been scheduled based on your initial audio/visual request when you submitted your proposal. Only equipment requested during the proposal submission process will be provided by NCTM on site. If a laptop is required, you must bring your own. If you need additional audio/visual equipment, it is your responsibility to order and pay for the additional equipment. Check back in September 2014 for the additional equipment order form.

Internet will NOT be provided in presentation rooms. If your presentation requires Internet access, it is your responsibility to order and pay for internet.  

MAC users should remember to bring their VGA MAC adapters to connect to a LCD projector during their presentation. MAC adapters will NOT be available onsite.

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Capacities & Room Set 

 Click on the corresponding conference link to view the room capacity chart.

All presentation rooms will be pre-set for each day’s presentations. Do not move furniture or tape/hang items on the walls . All presentations are attended on first come, first seated basis. View examples of Session, Burst, and Gallery Workshop room sets.

  • Bursts (30 minutes) focus on a specific topic or idea. Rooms are set with round tables and gallery seating. Hands-on activities at the tables are not expected for this presentation format.
  • Sessions (60 minutes) represent a common format where the speaker relates his or her ideas to an audience. Rooms are set theater style and vary in size.
  • Gallery Workshops (75 minutes) have rooms set with round tables for hands-on work and additional gallery seating around the perimeter of the room.  The gallery participants will receive the print materials and observe the workshop in a fashion similar to a classroom observer. 

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Cancellations 

Prior to the conference, if you cancel your presentation, notify NCTM as soon as possible so a substitute may be found. Do not send a replacement. 

Cancellations must be received in writing by emailing regconf@nctm.org

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Contact Information & Updates 

To update the lead speaker or cospeaker’s contact information or professional affiliation email your changes to regconf@nctm.org. This step must be completed for each conference to which a proposal was submitted. 

IMPORTANT: To update your NCTM membership information, please contact membermail@nctm.org or call NCTM Customer Service at 1-800-235-7566.

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Cospeakers   

 It is the lead speaker's responsibility to convey all necessary presentation information to cospeakers. All cospeakers must register and pay the appropriate registration fee. 

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Gallery Workshops  

Presenters lead activities and have hands-on manipulatives for attendees seated at tables. Gallery participants observe the workshop in a fashion similar to a classroom observer.

  • You are responsible for bringing hands-on materials for only the participants sitting at the round tables and for providing copies of print materials for the total capacity of the room, which includes all round table seating and gallery seating.
  • Gallery Workshop reimbursement will be based upon the total capacity of your room (see Reimbursement for Gallery Workshops).

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Copyrighted Materials and Recordings 

NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.

Written permission to tape or record programs must be obtained directly from the speaker involved at least thirty days before the NCTM Regional Conference & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Regional Conference & Exposition.

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Handouts  

For handouts to be available in the conference app onsite, speakers must upload their handouts before midnight on the Monday before the conference.  Uploaded handouts will be available up to one month after the conference.

Speakers will be able to upload handouts beginning August 2014.

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Hotel & Travel 

Hotel and Travel arrangements are your responsibility. 

More information available: April 21, 2014. 

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Location 

Conference activities will be held at the following locations for each city:

  • Indianapolis: Indianapolis Convention Center & Westin Indianapolis      
  • Richmond: Greater Richmond Convention Center & Marriott Richmond
  • Houston: George R. Brown Convention Center     

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NCTM Logo  

Due to trademark restrictions, use of the NCTM logo is restricted to those who receive prior written permission from NCTM Headquarters. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the conference may be sent to speakers to include in their presentation.

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On-site Procedures 

  • Arrive at least 15 minutes before your presentation starts where you will be greeted by a Program Committee member and receive Speaker Ribbons for you and your cospeakers. 

Remember:

  • Do not change the room setup or tape/hang items on the walls.
  • Do not begin before the published start time. After your presentation, leave quickly to allow the next presenter time to prepare.
  • It is inappropriate to promote, advertise, or sell commercial materials during your presentation.
  • Volunteers will help clear out attendees from the previous presentation, monitor incoming traffic, and count attendance.

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Proposal FAQ's  

Proposal FAQs  

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Registration Fees   

The lead speaker listed for each presentation will automatically be registered by NCTM free of charge. A registration packet, including your badge, will be mailed to you prior to the conference. All cospeakers will need to register and pay the appropriate registration fee.

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Reimbursement 

Only Gallery Workshop lead speakers qualify for reimbursement of materials and handout. Only the lead speaker listed for the presentation can request a reimbursement up to a maximum of $2.00 per participant, up to the capacity of the room (see room sets and capacities). The reimbursement must be submitted, with receipts, within 30 days of the conference.

Reimbursement forms for:

Please note that the following items do not qualify for reimbursement: USB drives, posters, shipping or baggage costs from the conference, books, giveaway items, door prizes, tips, and promotional items. 

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Student Participation  

If a presentation needs student participation to be effective, the lead speaker must make his/her own arrangements for the student's appearance.

Please note:

  • Students who wish to attend other presentations and enter the Exhibit Hall must be registered for the conference and at least 16 years old.
  • Each student must have written permission slips signed by his/her school and a parent/guardian. 
  • These slips must be submitted to NCTM, at least 30 days prior to the conference.

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Tips for a Better Presentation

  • Room capacities must comply with the venue’s safety guidelines as administered by Fire Marshals. Please assist volunteers to ensure rooms do not exceed capacity. Do not encourage participants to remain in the presentation room if there is not a seat available.
  • Language that insults or degrades any group is inappropriate and should not be used.
  • Be sure your transparencies or PowerPoint slides are readable in a large room.
  • Handouts should be printed clearly. 
  • As a courtesy to the speaker following your session, end on time. If participants wish to interact with you after your session, explain you must first make way for the next speaker and take further conversations outside the room.

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Your feedback is important! Comments or concerns regarding the content of this page may be sent to nctm@nctm.org. Thank you.