Login to the Speaker's Corner
Click on the link below that corresponds to the appropriate conference to accept the invitation to present.
Use this link to verify the audio visual equipment requested for your presentation, upload handouts, and check your room assignment and presentation time.
Your username and password is included in the acceptance notification email. Under the title of your presentation, click "Speaker Confirmation and Speaker's Corner"
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Audio Visual
Your presentation has been scheduled based on your initial audio visual request. Only equipment requested during the proposal submission process will be provided by NCTM on site. If a laptop is required, you must bring your own. After you accept, if you need additional audio visual equipment, it is your responsibility to order and pay for the additional equipment. Check back in September 2013 for the additional equipment order form.
Internet will not be provided in session or gallery workshop rooms. If your presentation requires Internet access, it is your responsibility to order and pay for the additional equipment.
MAC users should remember to bring their adapters if they are bringing a MAC laptop to use during their presentation. MAC adaptors may NOT be available onsite and may incur rental fees onsite. You will be responsible for any fees incurred.
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Capacities & Room Sets
Click on the appropriate conference link to view the corresponding room capacity chart.
All presentation rooms will be pre-set for each day’s presentations. Do not move furniture, or tape or hang items on the walls. Below are examples of Session and Gallery Workshop room sets. Please remember to check your corresponding capacity charts for actual room capacity counts. All presentations are attended on first come, first seated basis. View examples of Session and Gallery Workshop room sets.
- Sessions (60 minutes) represent a common format where the speaker relates his or her ideas to an audience. Rooms are set theater style and vary in size.
- Gallery Workshops (90 minutes) have rooms set with round tables for hands-on work and additional gallery seating around the perimeter of the room. The gallery participants will receive the print materials and observe the workshop in a fashion similar to a classroom observer.
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Cancellations
Prior to the conference, if you cancel your presentation, notify NCTM as soon as possible so a substitute may be found. DO NOT SEND A REPLACEMENT.
Cancellations must be received in writing by either:
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Contact Information & Updates
To update the lead speaker or cospeaker’s contact information or professional affiliation email your changes to regconf@nctm.org. This step must be completed for each conference to which a proposal was submitted.
IMPORTANT: To update your NCTM membership information, please contact membermail@nctm.org or call NCTM Customer Service at 1-800-235-7566.
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Communications with NCTM Headquarters
Please check this Speaker Information Page regularly for Regional Conference & Exposition updates.
All communications from NCTM Headquarters will be sent via email.
To contact the NCTM Regional Conference staff, please email regconf@nctm.org or call (703) 620-9840 x2148.
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Cospeakers
NCTM does not contact cospeakers. It is the lead speaker's responsibility to convey all necessary presentation information to cospeakers. All cospeakers must register and pay the appropriate registration fee. Please communicate this to your cospeaker(s).
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Gallery Workshops
Presenters lead activities and have hands-on manipulatives for attendees seated at tables. Gallery participants observe the workshop in a fashion similar to a classroom observer.
- Check the room capacity chart for your assigned room to ensure you bring enough materials. You are responsible for bringing hands-on materials for only the participants sitting at the round tables and for providing copies of print materials for the total capacity of the room, which includes all round table seating and gallery seating.
- Gallery Workshop reimbursement will be based upon the total capacity of your room (see Reimbursement for Gallery Workshops).
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Copyrighted Materials and Recordings
NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.
Written permission to tape or record programs must be obtained directly from the speaker involved at least thirty days before the NCTM Regional Conference & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Regional Conference & Exposition.
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Handouts
As an added resource to our attendees, NCTM will be offering speakers the option to upload handouts for their presentations. Check back in August 2013 for insutructions on how to upload handouts.
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Hotel & Travel
Hotel and Travel arrangements are your responsibility.
Please select a city below for additional information:
Baltimore
Las Vegas
Louisville
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Location
Conference activities will be held at the following locations for each city:
- Baltimore: Baltimore Convention Center & Hilton Baltimore
- Las Vegas: Rio All-Suite Hotel and Casino
- Louisville: Kentucky International Convention Center
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NCTM Logo
Due to trademark restrictions, use of the NCTM logo is restricted to those who receive prior written permission from NCTM Headquarters. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the conference may be sent to speakers to include in their presentation.
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On-site Procedures
You must check in at Speaker Check-In Registration at least two hours prior to your presentation.
- Arrive at least 15 minutes before your presentation starts.
- Do not change the room setup or tape or hang items on the walls.
- Do not begin before the published start time. When you have finished your presentation, leave quickly to allow the next presenter time to prepare.
- It is inappropriate to promote, advertise, or sell commercial materials during your presentation.
- No standing or sitting on the floor will be allowed. The maximum capacity of the room will be listed on signs outside the room. Violations of the fire code could cause the conference to be shut down.
- Volunteers will greet you, help clear out attendees from the previous presentation, monitor incoming traffic, and count your attendance.
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Frequently Asked Questions (FAQs)
Proposal FAQs
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Registration Fees
The lead speaker listed for each presentation will automatically be registered by NCTM free of charge. A registration packet, including your badge, will be mailed to you prior to the conference. All cospeakers will need to register and pay the appropriate registration fee.
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Reimbursement
Only gallery workshops qualify for reimbursement of materials, handouts, and shipping costs incurred. Only the lead speaker listed for the presentation can request a reimbursement via the reimbursement form. The reimbursement form must be submitted, with receipts, within 30 days of the conference.
Gallery Workshop Reimbursement: Will be reimbursed up to a maximum of $2.00 per participant, up to the capacity of the room (to find the room capacity for your workshop, see room sets and capacities).
Reimbursement forms for:
Sessions do not qualify for reimbursement; however, handouts are still encouraged.
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Student Participation
If a presentation needs student participation to be effective, the lead speaker must make his/her own arrangements for the student's appearance.
Please note:
- Students who wish to attend other presentations and enter the Exhibit Hall must be atleast 16 years old and register for the conference.
- Each student must have written permission slips signed by his/her school and a parent/guardian. These slips must be submitted to NCTM, at least three weeks prior to the conference.
- To comply with fire code regulations every person in presentation rooms must have a seat. For this reason, the number of students in a presentation must be limited so that there are sufficient seats for registered participants.
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Tips for a Better Presentation
- Room capacities must comply with the venue’s safety guidelines as administered by Fire Marshals. Please assist volunteers to ensure rooms do not exceed capacity. Do not encourage participants to sit on the floor or remain in the presentation room if there is not a seat available.
- Language that insults or degrades any group is inappropriate and should not be used.
- Be sure your transparencies or PowerPoint slides are readable in a large room. Use a bold font size of at least 24 point.
- Handouts should be printed clearly. Bring a sufficient quantity for your room capacity.
- As a courtesy to the speaker following your session, end on time. If participants wish to interact with you after your session, explain you must first make way for the next speaker and take further conversations outside the room.
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