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2013 Annual Meeting Speaker Page

2013 NCTM Annual Meeting and Exposition
April 17-20, 2013
Denver, Colorado
Reasoning and Proof: Is it true? Convince me!
 


Congratulations on being accepted to speak at the 2013 NCTM Annual Meeting & Exposition!

Login to the Speaker's Corner  

Login to the Speaker's Corner to verify the A/V requested for your presentation, upload handouts, and check your room assignment and presentation time.

Your username and password is included in the January Speaker's Memo email and your original acceptance e-mail. Under the title of your presentation, click "Speaker Confirmation and Speaker's Corner."

Information Speakers Must Know 

A/V, Internet & Interactive Whiteboards
Bursts
Cancellations
Communications with NCTM
Conference App and Social Media
Contact Information & Updates
Copyrights and Recordings 
Cospeakers
Gallery Workshops 

Handouts 
Hotel & Travel
Location
NCTM Logo
Presentation Materials
Program book
Registration Fees  

Reimbursements
Room Assignments
Room Set and Capacities
Speaker Check-In
Speaker Reminders
Special events
Student Participation 
Tips for a Better Presentation
Questions? 

A/V, Internet & Interactive Whiteboards 

Your presentation has been scheduled based on your audio/visual request in your proposal. To confirm your audio/visual equipment request, please log in to the Speaker's Corner using the link provided at the top of this page or contact annl-program@nctm.org. One screen and one wired microphone will be placed in each presentation room.

If you need additional audio/visual equipment, it is your responsibility to order and pay for the additional equipment. Use this form to order additional audio/visual equipment. 

Internet access is not provided in presentation rooms.  If your presentation requires Internet access, it is your responsibility to order and pay for it.  For Internet pricing and ordering instructions at the Hyatt Regency, click here. For Internet pricing at the Colorado Convention Center, click here or contact Debbie Olivas, from Smart City, at 303-228-8156.

Interactive Whiteboards, provided by Promethean, will be available at the Colorado Convention Center in rooms: 708/710/712, Four Seasons 4, and Mile High 4 A/B.  Speakers assigned to those rooms received additional information about using Interactive Whiteboards approximately six (6) weeks prior to the conference.

MAC users should remember to bring their adapters if they are bringing a MAC laptop to use during their presentation. This will allow the audio/visual company to hook your laptop to the LCD Projector if one was requested.

Burst Presentations 

New this year, Bursts are 30-minute presentations that focus on a specific topic or idea. In Denver, Bursts are placed in meeting rooms with tables.  Hands-on activities at the tables are not expected for this presentation format.

Cancellations   

After April 12, if an emergency precludes your participation, please contact J'ana McCaleb at 703-620-9840 x2203 and leave a message. After leaving a message, please send an email confirming your cancellation to annl-program@nctm.org.  Do not leave a message with anyone else at NCTM as your message may not be relayed to us in time.

If you must cancel your presentation please notify the NCTM Annual Meeting Team immediately. There will be no substitutions or replacement speaker for your presentation. Cancellations must be sent in writing to annl-program@nctm.org.

Communications with NCTM Headquarters   

Please check this page (the Speaker Page) regularly for Annual Meeting updates.

All communications from NCTM Headquarters will be sent via e-mail. If you do not have an e-mail address, please contact the NCTM Annual Meeting staff.

To contact the Annual Meeting staff either e-mail annl-program@nctm.org or call 703-620-9840 x2203.

Conference App and Social Media  

Encourage attendee to rate presentations using the survey on the conference app.  Responses will be provided to speakers in June 2013.  The conference app will be available soon.

Join the conversation and promote the Annual Meeting!  Tweet at #NCTMDenver and become a fan at www.nctm.org/facebook.

Contact Information & Updates 

To update your and your cospeaker’s contact information (name, address, telephone number, and e-mail address) and professional affiliation, e-mail your changes to annl-program@nctm.org. This step must be completed for each conference to which a proposal was submitted. 

IMPORTANT: To update your NCTM membership information, please contact membermail@nctm.org  or call NCTM Customer Service at 800-235-7566. 

Any changes received after September 28, 2012 will not be listed in the program book.

Copyrighted Materials and Recordings  

NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.

Written permission to tape or record presentations must be obtained directly from the speaker involved at least thirty days before the NCTM Annual Meeting & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Annual Meeting & Exposition.

Cospeakers  

NCTM does not contact cospeakers. It is the lead speaker's responsibility to convey all necessary presentation information to cospeakers.

Cospeakers pay the $324 registration fee and must be registered by March 20, 2013. After March 20th onsite registration rates will apply. Registration fees are non-refundable.

Only lead speakers are required to check in at the Speaker Check-in Booth on site.

Gallery Workshops 

Gallery Workshops consist of round tables for hands-on participants and gallery seating for participants around the perimeter of the room to watch.  Your primary responsibility is to present an interactive, hands-on workshop to the people seated at the tables. You may involve the gallery in any way that you wish. Suggestions for gallery participation include the following: 

    • Ask the gallery participants to work a problem  
    • Have gallery participants talk quietly with one another about a problem 
    • Have gallery participants reflect on the manner in which a question was posed, or how the sequence of activities was presented 

Check the room set and capacity of your room to ensure that you bring enough materials. Only Gallery Workshops qualify for reimbursement of hands-on materials. Please see Reimbursements. Note: Sessions and Bursts do not qualify for reimbursement; however, handouts are still encouraged.

Handouts 

As an added resource to our attendees, NCTM is offering speakers the option to upload handouts for their presentations. To upload your handouts please follow these instructions:

 

  1. Login to the Speaker's Corner using the link at the top of this page.  
  2. Under the title of your presentation, click "Speaker Confirmation and Speaker's Corner." 
  3. Be sure to read all guidelines and pertinent information before proceeding.  
  4. On the Speaker's Corner page, click the "Upload Handouts" button. A new window will open. 
  5. Follow the directions provided at the top of the screen to upload your presentation handouts. 
  6. Once uploaded, your handouts will appear on your Speaker's Corner page. You may have to refresh the page in order to view the handouts in the list.  

Please note: it make take up to 24 hours for attendees to have access to your handouts.  Handouts will be availabe up to one month after the conference. 

Hotel & Travel   

Speakers are responsible for making their own hotel reservations.  NCTM negotiates the lowest possible rates at our Conference hotels. In fact, we work closely with the hotels to be sure our rates are the most discounted. And you will never be charged a booking or service fee like online discounters do.  So book your room early to secure the lowest rate at your preferred hotel before rooms sell out. More information is available on the Annual Meeting hotel and travel page.

Location 

The 2013 Annual Meeting and Exposition will take place in Denver, CO. Presentations will be held at two locations:

Colorado Convention Center
700 14th Street
Denver, CO 80202
Hyatt Regency Denver
650 15th Street
Denver, CO 80202

NCTM Logo  

Due to trademark restrictions, use of the NCTM logo is restricted to NCTM staff and those who receive prior written permission from the NCTM headquarters office. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the 2013 Annual Meeting & Exposition may be sent to speakers to include in their presentation.

Presentation Materials 

Speakers are responsible for transporting presentation materials to and from their presentation room.  Handcarts are NOT available to assist with moving materials. For those wanting to check bags or materials, there will be a Bag and Coat Check station in the convention center. There will be a nominal fee for this service. Hours of operation will be published in the program book.  

The Colorado Convention Center does not accept deliveries from speakers. Speakers are advised to contact their hotel to find out the package delivery dates.

Program Book 

Join NCTM in going green by picking up your Annual Meeting program book when you arrive on site in Denver.  NCTM will not be mailing program books in advance of the conference. 

Registration Fees 

The lead speaker registration fee is $261 and the registration deadline is Friday, September 28, 2012. Failure to register by the deadline will result in removal from the program.

Both the lead speaker and cospeaker registration fees are non-refundable.

To print the registration form, click here for the lead speaker registration form and click here for the cospeaker form.

Reimbursements         

Only Gallery Workshops qualify for reimbursement of hands-on materials. Sessions and Bursts do not qualify for reimbursement; however, handouts are still encouraged. Gallery Workshops will be reimbursed a maximum of $2.00 per participant based on the listed capacity of the assigned room.

The Reimbursement Form should be submitted by Monday, May 20, 2013. Original receipts for all gallery workshop expenses must be included with the reimbursement form to be eligible for reimbursement.

Room Assignments  

To view your scheduled presentation time, room assignment, and A/V equipment, please login to the Speaker's Corner using this link: http://nctm.confex.com/nctm/2013AM/portal.cgi.

Room Set and Capacities  

All presentation rooms will be pre-set for each day’s presentations. Do not move furniture or tape or hang items on the walls. View examples of the Annual Meeting room sets. View list of room capacities.

All presentations are attended on a first come, first seated basis. All rooms will be cleared between presentations to allow any attendees who may have been waiting a chance to enter and be seated.

Speakers No Longer Need to Check In - New This Year! 

You no longer need to check in when you arrive at the Annual Meeting.  Simply go straight to your assigned presentation room on your assigned day/time, where you will be greeted by a Program Committee member and receive Speaker ribbons for you and your cospeakers. 

Speakers, be sure to: 

  • Confirm your audio/visual equipment and assigned presentation room/date/time by visiting your Speaker’s Corner page (click on Login to the Speakers Corner at the top of this page). 
  • Arrive at least 15 minutes before your presentation starts. 
  • Include this slide in your PowerPoint presentation.  The slide is a great way to remind attendees about the conference app, presentation handouts, and joining the Twitter conversation.

Remember:

  • Do not change the room setup or tape/hang items on the walls.
  • Do not begin before the published start time. When you have finished your presentation, leave quickly to allow the next presenter time to prepare.
  • It is inappropriate to promote, advertise, or sell commercial materials during your presentation.
  • Volunteers will greet you, help clear out attendees from the previous presentation, monitor incoming traffic, and count your attendance.

Speaker Reminders 

In April 2013, reminders and updates were emailed to all lead speakers.  Click here to review the information found in the April 2013 email.

In January 2013, reminders and updates were emailed to all lead speakers.  Click here to review the information found in the January 2013 email.
 

Special Events 

For information on special NCTM events being held in Denver, click here.

Student Participation 

If a presentation needs student participation to be effective, the speaker must make his/her own arrangements for students' appearance. Each student must have written permission slips signed by his/her school and a parent/guardian. These slips must be submitted to NCTM, attn: Annual Meeting Unit, at least three weeks before the start of the conference.

Please note:

  • Due to the size and nature of the Annual Meeting, we discourage the attendance of children.
  • Students must be 16 years or older in order to enter presentation rooms or the Exhibit Hall, and must have a Student badge.
  • To comply with fire code regulations every person in a presentation room must have a seat. For this reason, the number of students in a presentation must be limited so that there are sufficient seats for registered participants.
  • Students are only allowed to attend the presentation in which they appear. Students who wish to attend other presentations or visit the Exhibit Hall must register for the conference.
  • Student badges will be available at the Speaker Check-in Booth on the day of the presentation. The Lead Speaker should pick up and distribute the badges, collect the badges at the end of the presentation, and return the badges to the Speaker Check-in Booth.

Tips for a Better Presentation 

  • You should actively engage the listener and provide opportunities for participants to observe teaching modes other than a lecture.
  • Your presentation method should be consistent with and model strategies that NCTM advocates for classroom teaching (Example: Principles and Standards for School Mathematics).
  • Please take a moment to introduce yourself to the audience. If you need help in distributing materials during your presentation, ask one of the participants to assist you.
  • Room capacities must comply with the venue’s safety guidelines as administered by Fire Marshals. Volunteers are responsible for ensuring you and your participants’ safety. Please assist volunteers to ensure rooms do not exceed capacity. The maximum capacity of the room will be listed on signs outside the room. No standing or sitting on the floor will be allowed.  Violations of the fire code could cause the conference to be shut down.
  • All presentations are attended on a first come, first seated basis. All rooms will be cleared between presentations to allow any attendees who may have been waiting a chance to enter and be seated.  
  • Language that insults or degrades any group is inappropriate and should not be used.
  • Be sure your transparencies or PowerPoint slides are readable in a large room. Use a bold font size of at least 24 point. Handwritten transparencies can be very difficult to read in large rooms.
  • As a courtesy to the speaker following your session, end on time. If participants wish to interact with you after your session, explain you must first make way for the next speaker.

Questions?   

Please contact the NCTM Annual Meeting staff at annl-program@nctm.org or 703-620-9840, x2203.

 


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