Regional Conferences Speaker
Log in to the Speaker Portal
Log in to upload handouts and check your room assignment, requested audio/visual equipment, and presentation time.
For handouts to be available in the conference app onsite, speakers must upload their handouts before midnight on the Monday before the conference. Uploaded handouts will be available up to one month after the conference.
Your username and password was included in the acceptance notification emailed in mid-March 2016.
Lead Speaker Registration
The lead speaker at a Regional Conference & Exposition will be registered by NCTM complimentary. Speaker registration confirmations will be sent out in the month prior to the conference.
It is the lead speaker's responsibility to convey all necessary presentation information to co-speakers. All co-speakers must register themselves and pay the appropriate registration fee.
Hotel & Travel
Speakers are responsible for their own travel arrangements. Hotel information will be available in April 2016.
If a presentation needs student participation to be effective, the lead speaker must make his/her own arrangements for the student's appearance.
Audio/Visual & Internet
Your presentation has been scheduled based on your initial audio/visual request when you submitted your proposal. Only equipment requested during the proposal submission process will be provided by NCTM on site. If a laptop is required, you must bring your own. If you need additional audio/visual equipment, it is your responsibility to order and pay for the additional equipment using this form.
MAC users should remember to bring their VGA MAC adapters to connect to a LCD projector during their presentation. MAC adapters will NOT be available onsite.
Wireless internet is not provided by NCTM in meeting rooms, however wireless internet may be offered in meeting rooms by certain facilities. If wireless internet is provided in meeting rooms by the facility, NCTM recommends you purchase a hard line for your presentation through the facility's order form.
Download the capacity chart to view your room capacity and set-up:
All presentation rooms will be pre-set for each day’s presentations. Do not move furniture or tape/hang items on the walls . All presentations are attended on a first come, first seated basis.
of Session, Burst, and Workshop room sets.
Cancellations & Updates
Prior to the conference, if you cancel your presentation, notify NCTM as soon as possible so a substitute may be found. Do not send a replacement.
Cancellations must be received in writing by emailing ConferencesDept@nctm.org
To update the lead speaker or cospeaker’s contact information or professional affiliation email your changes to
. This step must be completed for each conference to which a proposal was submitted.
IMPORTANT: To update your NCTM membership information, please contact
firstname.lastname@example.org or call NCTM Customer Service at 1-800-235-7566.
Copyrighted Materials and Recordings
NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.
Written permission to tape or record programs must be obtained directly from the speaker involved at least thirty days before the NCTM Regional Conference & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Regional Conference & Exposition.
Due to trademark restrictions, use of the NCTM logo is restricted to those who receive prior written permission from NCTM Headquarters. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the conference may be sent to speakers to include in their presentation.
Arrive at least 15 minutes before your presentation starts where you will be greeted by a Program Committee member and receive Speaker Ribbons for you and your cospeakers.
Only Workshop lead speakers qualify for reimbursement of materials and handouts. Only the lead speaker listed for the presentation can request a reimbursement up to a maximum of $2.00 per participant, up to the capacity of the room.
The Reimbursement Form
must be submitted, with original receipts, within 30 days of the conference.
Please note that the following items do not qualify for reimbursement: USB drives, posters, shipping or baggage costs from the conference, books, giveaway items, door prizes, tips, and promotional items.