Regional Conferences Speaker

  • Speaker Portal

    Log in to the Speaker Portal  

    Log in to upload handouts and check your room assignment, requested audio/visual equipment, and presentation time. 

    For handouts to be available in the conference app onsite, speakers must upload their handouts before midnight on the Monday before the conference. Uploaded handouts will be available up to one month after the conference. 

    Your username and password was included in the acceptance notification emailed in early February 2015. 

     Registration

    Lead Speaker Registration  

    The lead speaker at a Regional Conference & Exposition will be registered by NCTM complimentary. Speaker registration confirmations will be sent out in the month prior to the conference. 

    Co-Speaker Registration  

    It is the lead speaker's responsibility to convey all necessary presentation information to co-speakers. All co-speakers must register themselves and pay the appropriate registration fee.

    Hotel & Travel  

    Speakers are responsible for their own travel arrangements.

    Student Participation  

    If a presentation needs student participation to be effective, the lead speaker must make his/her own arrangements for the student's appearance.

    Please note:

    • Students who wish to attend other presentations and enter the Exhibit Hall must be registered for the conference and be at least 16 years old.
    • Each student must have written permission slips signed by his/her school and a parent/guardian.
    • These slips must be submitted to NCTM, at least 30 days prior to the conference.

    Presentation Information 

    Audio/Visual & Internet

    Your presentation has been scheduled based on your initial audio/visual request when you submitted your proposal. Only equipment requested during the proposal submission process will be provided by NCTM on site. If a laptop is required, you must bring your own. If you need additional audio/visual equipment, it is your responsibility to order and pay for the additional equipment using this form.

    MAC users should remember to bring their VGA MAC adapters to connect to a LCD projector during their presentation. MAC adapters will NOT be available onsite.

    Wireless internet is not provided by NCTM in meeting rooms, however wireless internet may be offered in meeting rooms by certain facilities. If wireless internet is provided in meeting rooms by the facility, NCTM recommends you purchase a hard line for your presentation through the facility's order form. Please contact regconf@nctm.org for an order form. 

     


     

    Capacity Charts

    Check the room set of your presentation room by viewing the city specific capacity charts:

    All presentation rooms will be pre-set for each day’s presentations. Do not move furniture or tape/hang items on the walls . All presentations are attended on a first come, first seated basis.  View examples  of Session, Burst, and Workshop room sets.

    • Bursts (30 minutes) focus on a specific topic or idea. Rooms are set with round tables. Hands-on activities at the tables are not expected for this presentation format.
    • Sessions (60 minutes) represent a common format where the speaker relates his or her ideas to an audience. Rooms are set either theater style or classroom style and vary in size.
    • Workshops (75 minutes) have rooms set with round tables for hands-on work. 

     


     

    Cancellations & Updates 

    Prior to the conference, if you cancel your presentation, notify NCTM as soon as possible so a substitute may be found. Do not send a replacement.

    Cancellations must be received in writing by emailing regconf@nctm.org 

    To update the lead speaker or cospeaker’s contact information or professional affiliation email your changes to regconf@nctm.org . This step must be completed for each conference to which a proposal was submitted. 

    IMPORTANT: To update your NCTM membership information, please contact   membermail@nctm.org or call NCTM Customer Service at 1-800-235-7566.

     


     

    Copyrighted Materials and Recordings 

    NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.

    Written permission to tape or record programs must be obtained directly from the speaker involved at least thirty days before the NCTM Regional Conference & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Regional Conference & Exposition.


    NCTM Logo   

    Due to trademark restrictions, use of the NCTM logo is restricted to those who receive prior written permission from NCTM Headquarters. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the conference may be sent to speakers to include in their presentation.


    On-Site Procedures

    Arrive at least 15 minutes before your presentation starts where you will be greeted by a Program Committee member and receive Speaker Ribbons for you and your cospeakers. 

    Remember:

    • Do not change the room setup or tape/hang items on the walls.
    • Do not begin before the published start time. After your presentation, leave quickly to allow the next presenter time to prepare.
    • It is inappropriate to promote, advertise, or sell commercial materials during your presentation.
    • Volunteers will help clear out attendees from the previous presentation, monitor incoming traffic, and count attendance.

     


    Proposal Information 


     

    Reimbursement

    Only Workshop lead speakers qualify for reimbursement of materials and handouts. Only the lead speaker listed for the presentation can request a reimbursement up to a maximum of $2.00 per participant, up to the capacity of the room.

    The Reimbursement Form  must be submitted, with original receipts, within 30 days of the conference.

    Please note that the following items do not qualify for reimbursement: USB drives, posters, shipping or baggage costs from the conference, books, giveaway items, door prizes, tips, and promotional items.