NCTM Annual Meeting and Exposition
April 9-12, 2014
Number and Operations: Be Radical and Get Real!
Congratulations on being accepted to speak at the 2014 NCTM Annual Meeting & Exposition!
Information Speakers Must Know
A/V & Internet
Your presentation has
been scheduled based on your audio/visual request in your proposal. To confirm your audio/visual equipment request, please log in to the Speaker's Corner using
the link provided in Step #1 at the top of this page or contact firstname.lastname@example.org.
One screen and one wired microphone will be placed in each presentation room.
If you need additional
audio/visual equipment, it is your responsibility to order and pay for the
additional equipment. The form to order additional equipment will be available in January 2014.
should remember to bring their adapters if they are bringing a MAC laptop to
use during their presentation. This will allow the audio/visual company to hook
your laptop to the LCD Projector if one was requested.
Bursts are 30-minute
presentations that focus on a specific topic or idea. In New Orleans, Bursts
are placed in meeting rooms with tables. Hands-on activities at the
tables are not expected for this presentation format.
If you must cancel your presentation, please notify the NCTM Annual Meeting Team immediately. There will be no substitutions or replacement speaker for your presentation. Cancellations must be sent in writing to email@example.com.
Please check this page
(the Speaker Page) regularly for Annual Meeting updates.
All communications from NCTM Headquarters will be sent via e-mail. If you do
not have an email address, please contact the NCTM Annual Meeting staff.
To contact the Annual Meeting staff either email firstname.lastname@example.org or call 703-620-9840 x2185.
To update you and
your co-speaker’s contact information (name, address, telephone number, and
email address) and professional affiliation, e-mail your changes to email@example.com. This step must be completed for each
conference to which a proposal was submitted.
IMPORTANT: To update your NCTM membership information,
please contact firstname.lastname@example.org or call NCTM Customer Service at
Any changes received
after September 15, 2013, will not be listed in the program book.
NCTM policy prohibits
the use of copyrighted materials in your presentation unless the holder of the
copyright has granted prior permission. This also applies to music that is
played during the presentation.
Written permission to tape or record presentations must be obtained directly
from the speaker involved at least thirty days before the NCTM Annual Meeting
& Exposition. The request must contain a statement indicating the intended
use of such a recording or videotape. The person making the request should also
inform the NCTM Headquarters Office in writing at least two weeks prior to the
NCTM Annual Meeting & Exposition.
does not contact co-speakers. It is the lead speaker's responsibility to convey
all necessary presentation information to co-speakers.
pay the $344 registration fee and must be registered by March 7, 2014.
After March 7, onsite registration rates will apply. Registration
fees are non-refundable
Gallery Workshops consist of round tables for hands-on
participants and gallery seating for participants around the perimeter of the
room to watch. Your primary responsibility is to present an interactive, hands-on
workshop to the people seated at the tables. You may involve the gallery in any
way that you wish. Suggestions for gallery participation include the
the gallery participants to work a problem
gallery participants talk quietly with one another about a problem
gallery participants reflect on the manner in which a question was posed, or
how the sequence of activities was presented
Please see Reimbursements. Note:
Sessions and Bursts do not qualify for reimbursement; however, handouts are
As an added resource to our attendees, NCTM is again offering
speakers the option to upload handouts for their presentations. Please remember that handouts must be in PDF format, and not exceed 10MB in size. Lead speakers will be able to upload a maximum of two handouts using the Speaker's Corner in January 2014.
responsible for making their own hotel reservations. NCTM negotiates the
lowest possible rates at our Conference hotels. In fact, we work closely with
the hotels to be sure our rates are the most discounted. You will never be
charged a booking or service fee like online discounters do. Book your
room early to secure the lowest rate at your preferred hotel before rooms sell
The 2014 Annual
Meeting and Exposition will take place in New Orleans, LA. Presentations
will be held at two locations:
|Ernest N. Morial Convention Center
900 Convention Center Blvd
New Orleans, LA 70130
|Hilton New Orleans Riverside
2 Poydras Street
New Orleans, LA 70130
Due to trademark
restrictions, use of the NCTM logo is restricted to NCTM staff and those who
receive prior written permission from the NCTM headquarters office. Specific
guidelines must be met for permission of use to be granted. Upon written
request, art related to the 2014 Annual Meeting & Exposition may be sent to
speakers to include in their presentation.
are responsible for transporting presentation materials to and from their
presentation room. Handcarts are NOT available to assist with moving
materials. For those wanting to check bags or materials, there will
be a Bag and Coat Check station in the convention center. There will be a
nominal fee for this service. Hours of operation will be published in the
The Ernest N. Morial
Convention Center does not accept deliveries from speakers. Speakers are
advised to contact their hotel to find out the package delivery dates.
Press Release for Speakers
A pre-written Press Release will be available online in April 2014 for speakers who wish to inform their colleagues and community that they have presented at the 2014 NCTM Annual Meeting & Exposition.
Join NCTM in going
green by picking up your Annual Meeting program book when you arrive on site in
New Orleans. NCTM will not be mailing program books in advance of the
lead speaker registration fee is $281 and the registration deadline is Friday,
September 27, 2013. Failure to register by the deadline will result in removal from the program.
Both the lead speaker and co-speaker registration fees are non-refundable.
To print the
registration form, click here for the lead speaker
registration form and click here for the co-speaker form.
Only Gallery Workshops
qualify for reimbursement of hands-on materials. Sessions and Bursts do not
qualify for reimbursement; however, handouts are still encouraged. Gallery
Workshops will be reimbursed a maximum of $2.00 per participant based on the
listed capacity of the assigned room.
The Reimbursement Form should
be submitted by Monday, May 12, 2014. Original receipts for all gallery
workshop expenses must be included with the reimbursement form to be eligible
To view your scheduled
presentation time, room assignment, and A/V equipment, please log in
to the Speaker's Corner using the link provided in Step #1 at the top of this page.
All presentation rooms will be pre-set for each day’s
presentations. Do not move furniture or tape or hang items on the walls. View examples of the Annual Meeting room sets.
All presentations are
attended on a first come, first seated basis. All rooms will be cleared between
presentations to allow any attendees who may have been waiting a chance to
enter and be seated.
Speakers No Longer
Need to Check In
You no longer need to check in when you arrive at the Annual
go straight to your assigned presentation room on your assigned day/time, where
you will be greeted by a Program Committee member and receive Speaker ribbons
for you and your co-speakers.
Speakers, be sure to:
- Confirm your audio/visual equipment and assigned presentation
room/date/time by visiting your Speaker’s Corner page (Step #1 at the top of this page).
- Arrive at least 15 minutes before your presentation starts.
not change the room setup or tape/hang items on the walls.
not begin before the published start time. When you have finished your
presentation, leave quickly to allow the next presenter time to prepare.
is inappropriate to promote, advertise, or sell commercial materials during
will greet you, help clear out attendees from the previous presentation,
monitor incoming traffic, and count your attendance.
In January 2014 and March 2014, reminders and updates will be
emailed to all lead speakers.
presentation needs student participation to be effective, the speaker must make
his/her own arrangements for students' appearance. Each student must have
written permission slips signed by his/her school and a parent/guardian. These
slips must be submitted to NCTM, attn: Annual Meeting Unit, at least three weeks before the start of the conference.
- Due to the size and nature of the Annual Meeting, we
discourage the attendance of children.
- Students must be 16 years or older in order to enter
presentation rooms or the Exhibit Hall, and must have a Student badge.
- To comply with fire code regulations every person in a
presentation room must have a seat. For this reason, the number of
students in a presentation must be limited so that there are sufficient
seats for registered participants.
- Students are only allowed to attend the presentation in
which they appear. Students who wish to attend other presentations or
visit the Exhibit Hall must register for the conference.
Tips for a Better
- You should actively engage the listener and provide
opportunities for participants to observe teaching modes other than a
- Your presentation method should be consistent with and
model strategies that NCTM advocates for classroom teaching (Example:
Principles and Standards for School Mathematics).
- Please take a moment to introduce yourself to the
audience. If you need help in distributing materials during your
presentation, ask one of the participants to assist you.
- Room capacities must comply with the venue’s safety
guidelines as administered by Fire Marshals. Volunteers are responsible
for ensuring you and your participants’ safety. Please assist volunteers
to ensure rooms do not exceed capacity. The maximum capacity of the room
will be listed on signs outside the room. No standing or sitting on the
floor will be allowed. Violations of the fire code could cause the
conference to be shut down.
- All presentations are attended on a first come, first
seated basis. All rooms will be cleared between presentations to allow any
attendees who may have been waiting a chance to enter and be
- Language that insults or degrades any group is
inappropriate and should not be used.
- Be sure your transparencies or Powerpoint slides are
readable in a large room. Use a bold font size of at least 24 point.
Handwritten transparencies can be very difficult to read in large rooms.
- As a courtesy to the speaker
following your session, end on time. If participants wish to interact with
you after your session, explain you must first make way for the next
Please contact the
NCTM Annual Meeting staff at email@example.com or