NCTM’S Plans for a Healthy and Productive Event

Updated March 3, 2022
*Subject to change based on ongoing guidance from the Indiana and Indianapolis public health departments.

NCTM is committed to holding a successful in-person meeting this March at the Indiana Convention Center in Indianapolis. By registering for this event you agree to adhere to all event protocols for health and safety.   

Lack of adherence to the NCTM event code of conduct policies will result in cancellation of your registration with refund.  

Safe Entry Protocols

  • To ensure the safety of all attendees, NCTM requires proof of COVID-19 vaccination or a negative PCR coronavirus test that was taken no more than 72 hours before entry to the event and submitted to NCTM no later than 24 hours before the event. 
  • Detailed information about how to provide COVID-19 vaccine validation or negative PCR test will be provided in advance of the event. Antigen tests are not accepted.
  • Lack of vaccination validation provided in advance of the event will result in cancellation without a refund.

Masks

  • NCTM encourages wearing masks when attending an NCTM in-person event except when eating, drinking or presenting.

    NCTM follows the Centers for Disease Control and Prevention and local and state guidelines for health and safety at in-person events. Per the most recent guidance protocols from the CDC, counties are assessed based on multiple factors and classified by Green, Yellow, or Red. Indianapolis is located in Marion County which is in the Yellow or “medium” category and wearing masks indoors is not required. 
    People with symptoms, a positive test, or exposure to someone with COVID-19 should wear a mask and those with higher risks should consult with their medical providers. If the categorization changes, NCTM will follow the guidance which could include masks being required by all attendees    .


Venue

The Indiana Convention Center has achieved the  Global Biorisk Advisory Council star—recognized as the gold standard for safe venues. These enhanced safety protocols are helping to guide the event experience that NCTM is working to bring you in New Orleans.

Contactless Payments

As part of our health and safety protocols, NCTM will provide contactless payment options at NCTM registration, the NCTM Bookstore and NCTM Central. Accepted credit card payments will include any US- and most internationally-issued magstripe or chip cards bearing a Visa, Mastercard, American Express, or Discover. Checks may be accepted for exact amount at registration only. All payments are to be made in United States Dollars (USD$). No cash payments. Please check with individual exhibitors and sponsors for their onsite payment policies.

Cleaning  

The Indiana Convention Center received GBAC Star accreditation from the Global Biorisk Advisory Council, a division of ISSA Inc., the leading association for the cleaning industry. Accreditation is awarded to facilities that follow a high standard of cleaning, disinfection, and disease prevention and that follow proper cleaning and disinfecting protocols and workplace practices. 

The Indiana Convention Center will implement increased cleaning and sanitization in all high touch building areas, including but not limited to the following:

  • Restrooms;
  • Escalator and stair handrails;
  • All entrance revolving door handles, main door handles, and push bars;
  • Public furniture;
  • High touch points in meeting rooms (door handles, podiums, chairs etc.).
  • Multiple hand sanitizer dispensers throughout the facility for staff and visitors alike
  • Graphics and signage with reminders for practicing good health and safety habits installed at all entrances and throughout the building
  • Touchless, automatic toilets, sinks and soap dispensers in all restrooms
  • Hands-free elbow door openers on all exterior and interior entry points
  • Hospital-grade air filters and 24/7 air circulation during events
  • Increased cleaning and disinfection with the Clorox 360 system

For more information on the convention center’s cleaning process and readiness, visit Indiana Convention Center.

Food  

  • Plexiglass sneeze guards at all reception areas and at all service areas
  • Tables and chairs will be spaced to allow for social distancing during meals and disinfected on a regular basis.
  • Modified food service policies, including touchless payment options

Skilled Staff

  • All convention center employees have received training regarding coronavirus safety. Individuals performing cleaning and housekeeping duties have received additional training regarding cleaning methods, product use, and other activities.

Hand Sanitizer

  • Contactless hand sanitizing stations will be present throughout the building for use by all individuals.
  • Hand sanitizing products will be available for purchase at convention center food and beverage locations.

On-Site Medical

  • First-aid staff will be located at stations in the convention center and will be able to assist attendees or exhibitors as needed.

Exposition Hall

  • To accommodate social distancing, NCTM will increase the aisle width in the exposition hall to allow for less congested traffic flow between booths.
  • Signage will be put in place to remind attendees and exhibitors of social distancing and hygiene recommendations.
  • Hand-sanitizing stations will be placed throughout the exhibit hall.
  • Aisle carpets will be removed to allow for better disinfection and cleaning.

      Hotels

      Hotels that implemented enhanced rigorous cleanliness protocols were identified for NCTM's hotel block. 

        Social Distancing

        • Avoid physical contact, including hugs and handshakes.
        • Signage and floor decals will be used to encourage social distancing in common areas.
        • Plexiglass separations will be placed at registration stations, concession areas, and so on. 
        • The convention center will increase sanitization of high contact surfaces within the facility between each patron group use of any shared area.

        Indianapolis