Annual Meeting Speaker
To accept or decline the invitation to present, lead speakers need to log-in to the speaker ready room using your NCTM username and password. If you do not remember your password, click the forgot password button.
Speaker Ready Room Login
Download the Speaker Ready Room Acceptance Instructions to assist you:
Speaker Ready Room Acceptance Instructions
Once you have completed this step, move to the "Registration" tab to complete lead speaker registration.
Enter your nctm.org username to register as a lead speaker. You can use the Forgot Password link to obtain your password or contact NCTM Customer Care at (800) 235-7566, Monday - Friday 8:30 a.m. - 5:00 p.m. or by email at
firstname.lastname@example.org for assistance.
Lead Speaker Registration
All co-speakers must register and pay the appropriate registration fee through attendee registration. There is no deadline for co-speakers to register by.
Speakers are responsible for their own travel arrangements. Book housing by March 31, 2018 to receive reduced room rates at the official NCTM hotels!
Book Your Hotel
If a presentation needs student participation to be effective, the lead speaker must make his/her own arrangements for the student's appearance.
Presentations will be given at the:
Walter E. Washington Convention Center
801 Mt Vernon Pl NW
Washington, DC 20001
901 Massachusetts Ave NW
Washington, DC 20001
Your presentation has been scheduled based on your initial audio/visual request when you submitted your proposal. All rooms with be set standard with an LCD projector, screen, computer audio, and microphone. Only document cameras requested during the proposal submission process will be provided by NCTM on site. If a laptop is required, you must bring your own.
MAC users should remember to bring their VGA MAC adapters to connect to a LCD projector during their presentation. MAC adapters will NOT be available onsite.
Complimentary wireless internet will be available in all of the meeting rooms at the Convention Center.
Download the capacity chart to view your room capacity and set-up:
DC Capacity Chart
All presentation rooms will be pre-set for each day’s presentations. Do not move furniture or tape/hang items on the walls. All presentations are attended on a first come, first seated basis.
View examples of Session, Burst, and Workshop room sets.
Prior to the conference, if you cancel your presentation, notify NCTM as soon as possible so a substitute may be found. Do not send a replacement.
Cancellations must be received in writing by emailing
To update the lead speaker or cospeaker’s contact information or professional affiliation email your changes to
ConferencesDept@nctm.org. This step must be completed for each conference to which a proposal was submitted.
IMPORTANT: To update your NCTM membership information, please contact
email@example.com or call NCTM Customer Service at 1-800-235-7566.
NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.
Written permission to tape or record programs must be obtained directly from the speaker involved at least thirty days before the NCTM Annual Meeting & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Annual Meeting & Exposition.
Due to trademark restrictions, use of the NCTM logo is restricted to those who receive prior written permission from NCTM Headquarters. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the conference may be sent to speakers to include in their presentation.
Arrive at least 15 minutes before your presentation starts where you will be greeted by a Program Committee member and receive Speaker Ribbons for you and your cospeakers.
Only workshop lead speakers qualify for reimbursement of materials and handouts. Only the lead speaker listed for the presentation can request a reimbursement up to a maximum of $2.00 per participant, up to the capacity of the room (
see room sets and capacities
The reimbursement form must be submitted, with original receipts, within 30 days of the conference.
Please note that the following items do not qualify for reimbursement: USB drives, posters, shipping or baggage costs from the conference, books, giveaway items, door prizes, tips, and promotional items.