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Annual Meeting Speaker

  • Speaker Portal  

    To upload handouts or view your presentation information, lead speakers may log-in to the speaker ready room using your NCTM username and password. If you do not remember your password, click the forgot password button. Handouts will be available for attendees up to a month following the conference.

    Speaker Ready Room Login 

      Download the Speaker Ready Room Acceptance Instructions to assist you: 

      Speaker Ready Room Acceptance Instructions

      Once you have completed this step, move to the "Registration" tab to complete lead speaker registration.  

      Registration  

      Lead Speaker Registration - Deadline 10/01/2017

      Enter your nctm.org username to register as a lead speaker. You can use the Forgot Password link to obtain your password or contact NCTM Customer Care at (800) 235-7566, Monday - Friday 8:30 a.m. - 5:00 p.m. or by email at nctm@nctm.org for assistance.

      Lead Speaker Registration                                                                          

      Co-Speaker Registration  

      All co-speakers must register and pay the appropriate registration fee through attendee registration. There is no deadline for co-speakers to register by.

      Registration

      Hotel & Travel  

      Speakers are responsible for their own travel arrangements. Book housing by March 31, 2018 to receive reduced room rates at the official NCTM hotels!    

      Book Your Hotel         

      Student Participation  

      If a presentation needs student participation to be effective, the lead speaker must make his/her own arrangements for the student's appearance. 

      Please note:

      • Students who wish to attend other presentations and enter the Exhibit Hall must be registered for the conference and be at least 16 years old.
      • Each student must have written permission slips signed by his/her school and a parent/guardian.
      • These slips must be submitted to NCTM, at least 30 days prior to the conference.

      Presentation Information  

      Annual Meeting Facilities   

      Presentations will be given at the:

      Walter E. Washington Convention Center
      801 Mt Vernon Pl NW                          
      Washington, DC 20001

      Marriott Marquis                          
      901 Massachusetts Ave NW                          
      Washington, DC 20001

      Audio/Visual & Internet

      Your presentation has been scheduled based on your initial audio/visual request when you submitted your proposal. All rooms with be set standard with an LCD projector, screen, computer audio, and microphone. Only document cameras requested during the proposal submission process will be provided by NCTM on site. If a laptop is required, you must bring your own.                                                                   

      MAC users should remember to bring their VGA MAC adapters to connect to a LCD projector during their presentation. MAC adapters will NOT be available onsite.

      Complimentary wireless internet will be available in all of the meeting rooms at the Convention Center. 

      Capacity Charts

      Download the capacity chart to view your room capacity and set-up:

      DC Capacity Chart 

      All presentation rooms will be pre-set for each day’s presentations. Do not move furniture or tape/hang items on the walls. All presentations are attended on a first come, first seated basis. View examples of Session, Burst, and Workshop room sets.

      • Bursts (30 minutes) focus on a specific topic or idea. Rooms are set with round tables. Hands-on activities at the tables are not expected for this presentation format.
      • Sessions (60 minutes) represent a common format where the speaker relates his or her ideas to an audience. Rooms are set either theater style or classroom style and vary in size.
      • Workshops (75 minutes) have rooms set with round tables for hands-on work.
         

      Cancellations & Updates 

      Prior to the conference, if you cancel your presentation, notify NCTM as soon as possible so a substitute may be found. Do not send a replacement.  

      Cancellations must be received in writing by emailing ConferencesDept@nctm.org.
       

      To update the lead speaker or cospeaker’s contact information or professional affiliation email your changes to ConferencesDept@nctm.org. This step must be completed for each conference to which a proposal was submitted. 

      IMPORTANT: To update your NCTM membership information, please contact nctm@nctm.org or call NCTM Customer Service at 1-800-235-7566.

      Copyrighted Materials and Recordings

      NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.

      Written permission to tape or record programs must be obtained directly from the speaker involved at least thirty days before the NCTM Annual Meeting & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Annual Meeting & Exposition.

      NCTM Logo  

      Due to trademark restrictions, use of the NCTM logo is restricted to those who receive prior written permission from NCTM Headquarters. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the conference may be sent to speakers to include in their presentation.

      On-Site Procedures

      Arrive at least 15 minutes before your presentation starts where you will be greeted by a Program Committee member and receive Speaker Ribbons for you and your cospeakers. 

      Remember:

      • Do not change the room setup or tape/hang items on the walls.
      • Do not begin before the published start time. After your presentation, leave quickly to allow the next presenter time to prepare.
      • It is inappropriate to promote, advertise, or sell commercial materials during your presentation.
      • Volunteers will help clear out attendees from the previous presentation, monitor incoming traffic, and count attendance.
          

      Reimbursement

      Only workshop lead speakers qualify for reimbursement of materials and handouts. Only the lead speaker listed for the presentation can request a reimbursement up to a maximum of $2.00 per participant, up to the capacity of the room ( see room sets and capacities ).

      Reimbursement Form     

      The reimbursement form must be submitted, with original receipts, within 30 days of the conference.

      Please note that the following items do not qualify for reimbursement: USB drives, posters, shipping or baggage costs from the conference, books, giveaway items, door prizes, tips, and promotional items.