Annual Meeting Speaker

  • NCTM 2022 Annual Meeting Speaker Information

    September 28-October 1, 2022
    Los Angeles, California

    For the 2022 Annual Meeting, we are using the CrowdPass app to help safeguard the health and safety of our participants.

    All attendees must show proof of negative COVID-19 test within 48-hours before badge pick up.

    Step-By-Step

    1. Complete a COVD-19 test. Laboratory or at-home tests are acceptable.​
    2. Snap a photo of the negative test along with your name and the date.​
    3. Upload the photo (or official lab results) to the CrowdPass app as early as 9/25 (for exhibitors).​
    4. Photos are reviewed and approved by CrowdPass as early as 9/26. Reviews may take up to one hour, so early submission is highly encouraged.​

    Speaker Portal

    Use your NCTM log-in to access the Speaker Ready Room portal to accept or decline the invitation to speak, add your speaker bio, view your presentation day/time/room, add speaker handouts, or view reviewer feedback. Handouts will be available for one month following the conference.  Use the forgot password button if you do not remember your password. 

    Speaker Ready Room  

      Download the Speaker Ready Room Acceptance Instructions to assist you in accepting or declining the invitation to speak. 

      Speaker Ready Room Acceptance Instructions     


      Speaker Registration

      Registration is closed.

      Hotel & Travel

      Speakers are responsible for their own travel arrangements. 

      Student Participation

      If a presentation needs student participation to be effective, the lead speaker must make his/her own arrangements for the student's appearance.

      Please note:  

      • Students who wish to attend other presentations and enter the Exhibit Hall must be registered for the conference and be at least 16 years old.
      • Each student must have written permission slips signed by his/her school and a parent/guardian.
      • Permission slips must be submitted to NCTM, at least 30 days prior to the conference.


      Presentation Information 

      Annual Meeting Facilities

      Presentations will be given at: 

      Los Angeles Convention Center 
      1201 South Figueroa Street
      Los Angeles, California 90015

      JW Marriott L.A. Live Hotel
      900 W Olympic Blvd
      Los Angeles, CA 90015  

      Los Angeles 2022 Presentation Template

      Capacity Chart

      Room Sets Sample

      Making Your Presentation Accessible

      NCTM is committed to making its conferences as accessible as possible, so that everyone can participate fully. To help accommodate deaf and hard-of-hearing individuals in our community, we ask speakers to incorporate closed captioning/subtitles into their live presentations and use microphones when presenting.

      Click on this  link to see how to set up captions using Windows or Mac.

      Click on this  link to see how to set up captions using Google Slides

      Audio/Visual & Internet  

      Your presentation has been scheduled based on the audio-visual requested in your proposal submission. All rooms with be set standard with an LCD projector, screen, computer audio, and microphone. Only document cameras requested during the proposal submission process will be provided by NCTM on site. If a laptop is required, you must bring your own.

      All speakers should bring their HDMI adapters to connect to an LCD projector used during their presentation. HDMI adapters will NOT be available onsite.

      Room Sets

      NCTM will practice social distancing in accordance of CDC and the state of California’s recommendations. All presentation rooms will be pre-set for each day’s presentations. Do not stand on furniture or allow attendees to stand on furniture, move furniture, or tape/hang items on the walls . All presentations are attended on first come, first seated basis.  Room capacities are subject to change  

      • Bursts (30 minutes) focus on a specific topic or idea. Rooms are set with round tables. Hands-on activities at the tables are not expected for this presentation format.
      • Sessions (60 minutes) represent a common format where the speaker relates his or her ideas to an audience. Rooms are set either theater style or classroom style and vary in size.
      • Workshops (75 minutes) have rooms set with round tables for hands-on work.

      On-Site Procedures

      Arrive at least 15 minutes before your presentation starts where you will be greeted by a Program Committee member and receive Speaker Ribbons for you and your co-speakers.

      Remember:
      • Do not stand on furniture or allow attendees to stand on furniture. 
      • Do not move furniture or tape/hang items on the walls.
      • Do not change the room setup.
      • Do not begin before the published start time. After your presentation, leave quickly to allow the next presenter time to prepare.
      • It is inappropriate to promote, advertise, or sell commercial materials during your presentation.
      • Volunteers will help clear out attendees from the previous presentation, monitor incoming traffic, and count attendance.

      Cancellations & Updates

      Prior to the conference, if you cancel your presentation, notify NCTM as soon as possible so a substitute may be found. Do not send a replacement.

      Cancellations must be received in writing by emailing [email protected]

      To update the lead speaker or co-speaker’s contact information or professional affiliation, email your changes to [email protected]. This step must be completed for each conference to which a proposal was submitted.

      IMPORTANT: To update your NCTM membership information, please contact [email protected] or call NCTM Customer Service at 1-800-235-7566.

      Copyrighted Materials and Recordings

      NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.

      Written permission to tape or record programs must be obtained directly from the speaker involved at least thirty days before the NCTM Annual Meeting & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Annual Meeting & Exposition.

      NCTM Logo

      Due to trademark restrictions, use of the NCTM logo is restricted to those who receive prior written permission from NCTM Headquarters. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the conference may be sent to speakers to include in their presentation.

      Reimbursement

      Only workshop lead speakers qualify for reimbursement of materials and handouts. Only the lead speaker listed for the presentation can request a reimbursement up to a maximum of $2.00 per participant, up to the capacity of the room (see room sets and capacities).

      Workshop Reimbursement

      2022 Los Angeles Workshop Reimbursement Form

      The reimbursement form must be submitted, with original receipts, within 30 days of the conference.

      Please note that the following items do not qualify for reimbursement: USB drives, posters, shipping or baggage costs from the conference, books, giveaway items, door prizes, tips, and promotional items.