Virtual Conferences Speaker

  • Virtual Conferences Speaker

    Speaker Portal

    Use your NCTM login to access the Speaker Ready Room portal to accept or decline the invitation to speak, add your speaker bio, and view your presentation day/time/room or view reviewer feedback. Handouts will be available for one month following the conference.  Use the forgot password button if you do not remember your password. 

    Speaker Ready Room

    Download the Speaker Ready Room Acceptance Instructions to assist you in accepting or declining the invitation to speak.


    Lead Speaker Registration

    The lead speaker at a Regional Conference & Exposition will need to register themselves and pay the appropriate lead speaker registration fee.

    You can use the Forgot Password link to obtain your password or contact NCTM Customer Care at (800) 235-7566, Monday - Friday 8:30 a.m. - 5:00 p.m. or by email at [email protected] for assistance.

    Co-Speaker Registration  

    Lead speakers will be listed as the point of contact for the NCTM 2023 Virtual Conference, it is the responsibility of the lead speaker to convey updates to their co-speakers throughout the planning process.

    As a co-speaker you must register yourself for the NCTM 2023 Virtual Conference by March 24, to receive your login information and be recognized as a speaker in the session. If you have questions about your session or the conference, please reach out to [email protected]

    Student Participation  

    If a presentation needs student participation to be effective, the lead speaker must make his/her own arrangements for the student's appearance.

    Please note:

    • Students who wish to attend other presentations and enter the Exhibit Hall must be registered for the conference and be at least 16 years old.
    • Each student must have written permission slips signed by his/her school and a parent/guardian.
    • Permission slips must be submitted to NCTM, at least 30 days prior to the conference. 

    Presentation Information 

    Presentation Slides Template (pptx)

    Adding Closed Captions / Subtitles to your Presentation

    NCTM is committed to making its conferences as accessible as possible, so that everyone can participate fully. To help accommodate deaf and hard-of-hearing individuals in our community, we ask speakers to incorporate closed captioning/subtitles into their live presentations.


    • It is inappropriate to promote, advertise, or sell commercial materials during your presentation.

    Cancellations & Updates 

    Prior to the conference, if you cancel your presentation, notify NCTM as soon as possible so a substitute may be found. Do not send a replacement.

    Cancellations must be received in writing by emailing [email protected] 

    To update the lead speaker or co-speaker’s contact information or professional affiliation email your changes to [email protected] . This step must be completed for each conference to which a proposal was submitted. 

    IMPORTANT: To update your NCTM membership information, please contact [email protected] or call NCTM Customer Service at 1-800-235-7566.

    Copyrighted Materials and Recordings 

    NCTM policy prohibits the use of copyrighted materials in your presentation unless the holder of the copyright has granted prior permission. This also applies to music that is played during the presentation.

    Written permission to tape or record programs must be obtained directly from the speaker involved at least thirty days before the NCTM Regional Conference & Exposition. The request must contain a statement indicating the intended use of such a recording or videotape. The person making the request should also inform the NCTM Headquarters Office in writing at least two weeks prior to the NCTM Regional Conference & Exposition.

    NCTM Logo   

    Due to trademark restrictions, use of the NCTM logo is restricted to those who receive prior written permission from NCTM Headquarters. Specific guidelines must be met for permission of use to be granted. Upon written request, art related to the conference may be sent to speakers to include in their presentation.